Practice Coordinator - Johnson City, TN
Company: TeamHealth
Location: Johnson City
Posted on: April 26, 2024
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Job Description:
TeamHealth is named among the "150 Top Places to Work in
Healthcare" by Becker's Hospital Review and has been ranked three
years running as "The World's Most Admired Companies" by Fortune
Magazine and one of America's 100 Most Trustworthy Companies by
Forbes Magazine in past years. TeamHealth is an established
healthcare organization that is physician-led and patient-focused.
We continue to grow across the U.S., from our Clinicians to our
Corporate Employees, and we want you to join us. We seek a medical
admin with six months and one year of healthcare admin experience.
This position is full-time and on-site at Johnson City Medical
Center. POSITION OVERVIEW:The Practice Coordinator is responsible
for administrative and operationally supporting and maintaining the
practice. Keep the T.H. Hospital Medicine (THHM) Facility Medical
Director, VP of Client Service, Regional Medical Director, and T.H.
H.M. provider staff, and work with hospital administration to meet
all needs.Operationally, by accurately identifying and accounting
for each patient seen in the hospital by the hospitalist
physicians. The Practice Coordinator is responsible for obtaining,
reconciling, and forwarding all required documents of each
in-patient medical record to the designated Billing Center. Upon
preparing each batch, the Practice Coordinator will maintain
accurate data to report the number of records sent and specific key
measures from those visits. Additionally, they will work with the
facility to gather critical facility metric data for dashboards.
The individual in this position must perform to productivity
standards and meet target goals outlined by the Practice
Coordinator Supervisor.ESSENTIAL RESPONSIBILITIES:1. The Practice
Coordinator is responsible for carrying out duties as directed by
TeamHealth.2. The Practice Coordinator shall communicate regularly
with the designated TeamHealth Supervisor.3. The Practice
Coordinator will follow and maintain patient confidentiality
appropriately with HIPAA compliance standards at all times.4. Will
access hospital information systems or work with facility staff to
procure patient demographic and insurance data to ensure correct
billing information and updates are sent to the billing center.5.
Coordinate completion of all physician clinical documentation and
proactively work with the medical director to ensure complete
documentation and signatures.6. Alert the Supervisor and seek
assistance from TeamHealth when an activity or process change at
the facility changes or deviates from the current process.7.
Achieve and maintain individual target goals for the facility as
the Supervisor designated.8. Maintain professional appearance and
performance at all times.ADMINISTRATIVE RESPONSIBILITIES:1. Support
Facility Medical Director, VP of Client Services, Regional Medical
Director, and T.H. H.M. provider staff.2. Monthly T.H. H.M.
administration meeting - meeting scheduling, agenda preparation,
and minutes.3. Monthly provider meeting - meeting scheduling,
agenda preparation, and minutes.4. Facilitate provider scheduling
changes and notifications.5. Monthly collection and tracking of
critical data for dashboards.6. Completion of dashboards for
electronic interfaces.7. Message and mail distribution.8.
Miscellaneous duties or tasks assigned by leadership (i.e.,
brochure distribution, marketing, Call Back Program, PCP
Notification Program, etc.).OPERATIONAL RESPONSIBILITIES:1. The
Practice Coordinator shall obtain a copy of the in-patient records
for each patient upon discharge.2. The Practice Coordinator shall
ensure that each medical record contains the following items before
batching.a.Physician chart, including H&P and Discharge
Summary, all daily progress notes, etc.b.Hospital face sheet to
include patient demographic informationc.Insurance information
(copy of the insurance card when available)d.Physician Orderse.Code
Sheets (if applicable)The batch is assembled with all complete
records reconciled to the discharge report.3. The Practice
Coordinator shall ship work to the designated Billing Operations
Center (BOC) and is responsible for maintaining the supplies
necessary to accomplish this task.4. The Practice Coordinator shall
communicate with their T.H. H.M. Supervisor and T.H. H.M.
physicians when records are identified as incomplete. If the record
is not completed within the acceptable time frame, notification
will be communicated to your TH HM Director, Facility Medical
Director, Vice President of Client Services, and Regional Medical
Director as needed.5. The Practice Coordinator must promptly
identify and retrieve all missing or incomplete records.6. The
Practice Coordinator will assume tasks, duties, and
responsibilities as assigned by the Supervisor or designated
TeamHealth HM staff.7. The Practice Coordinator shall develop and
maintain a positive working relationship with hospital staff.8. The
Practice Coordinator shall work the number of assigned hours per
week and complete the timesheet weekly. KRONOs may be used as the
preferred method of reporting time and should be used instead of
the manual paper time sheet. JOB QUALIFICATIONS:General knowledge
of the medical record process, with at least one year of experience
in a hospital or physician office setting and an understanding of
patient registration and medical documents, is preferred. Clerical
and reconciliation experience and the ability to maintain
record-keeping are also preferred.1. B.A. or equivalent job
experience is preferred2. Excellent communication skills3.
Excellent organizational skills4. Ability to develop and maintain
positive working relationships5. Ability to work independently with
speed and accuracy6. Detailed-oriented with efficient time
management abilities7. Excel and Word proficientCooperative,
cheerful, courteous, professional behavior and conduct are
essential functions of every position. All employees must be able
to work with others beyond giving and receiving instructions. This
includes getting along with coworkers, peers, and management
without exhibiting behavior extremes. Job functions may require
personal leadership skills such as conflict resolution,
negotiating, instructing, persuading, speaking with others, and
responding appropriately to job performance feedback from the
Supervisor. Additionally, the information in this job description
has been designated to indicate the general nature and level of
work performed by employees within this classification. It is not
designed to contain or be interpreted as a comprehensive inventory
of all duties, responsibilities, and qualifications required of
employees assigned to this position.
Keywords: TeamHealth, Johnson City , Practice Coordinator - Johnson City, TN, Other , Johnson City, Tennessee
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